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Happy Trails for Kids - SEEKING INTEREST TO SUBLEASE SPACE 30500 Arrastre Canyon Road, Acton, California

Happy Trails for Kids, a California non-profit public benefit corporation, is soliciting bids for space to sublease to the general public in the Acton area. Below is general information about the available space:
GENERAL SPACE SUMMARY
Premises Area: 132.7 acres
Existing Improvements: 71 small single-story buildings, including a cafeteria and large kitchen and refrigerator/freezer equipment, numerous multi-purpose meeting rooms, numerous office buildings, and dormitories on an as-is, where-is, with all faults basis.
Proposed Improvements: Improvement work is needed, including repairs of existing buildings, and camp infrastructure. Happy Trails will consider accepting pre-paid rent for a period of time to cover some or all of the up-front costs for improvements needed.
Happy Trails Use: Happy Trails will use the entire site for between five and nine weeks over the Summer, one to two weekends per month, and LAUSD winter break. The site is potentially available for sublease during all other times.
Sublease Term: Happy Trails will consider a sublease term with a minimum initial term of five years and maximum term of 15 years (with a 10 year extension option).
Lease Type: A sublease directly with the Happy Trails at an established fair market value.

SUBMISSION INSTRUCTIONS
All communication regarding this Flyer or any matter relating thereto must be in writing. If you have any questions about this Flyer or need additional information to help you respond to this Flyer, please email your questions to Lindsay Elliott, Executive Director, lindsay@happytrailsforkids.org.
All submissions must include the following information:
• Applicant’s Credentials and Experience
o Emphasis on experiences and qualifications that demonstrate the capability to effectively manage the proposed operation.
• References
o Minimum of three references must be provided
• Description of Proposed Program and Improvements Needed
* Submit an operational plan that includes how the site will be used and what improvements to the site would be needed.
• Community Service
o Describe and provide documentation on how the proposed program will serve and benefit the community.
• Financial
o Describe and demonstrate the financial ability to successfully carry out the proposed programmatic operations and to meet financial obligations under the proposed sublease through supporting documentation, including but not limited to:
*Current financial statements
*Initial available operating capital and its source
• Proposed Sublease Terms
o Rent proposal, including payment schedule

If you are interested in responding to this Flye please submit a letter containing the information pursuant to this request. Responses are due on or before Friday, March 1, 2024.
Responses should be sent by email to: Lindsay Elliott, Executive Director, lindsay@happytrailsforkids.org. Responses should be attached in a PDF file to the email. Oral or telephonic submissions will not be considered.
All Flyer questions or submission will receive a confirmation email that the message has been received.
Neither the responses nor any information made as part of the responses will be returned to the respondent.


HAPPY TRAILS’ RIGHTS AND RESPONSIBILITIES
This Flyer does not commit Happy Trails to enter into a sublease or contract for any services whatsoever. Happy Trails shall not be liable in any way or have any responsibility for any costs incurred with the preparation, submittal, or presentation of any response to this Flyer.
Happy Trails’ election to negotiate in its sole discretion with one or more parties, and the issuance of a subsequent Flyer, should not be interpreted to suggest that Happy Trails will enter into exclusive negotiations with any single party. Happy Trails retains the right in its sole discretion to enter into exclusive negotiations with any one or more parties or none of the parties.
Happy Trails is not responsible for representations made by any of its officers, employees, or other individuals acting or purporting to act on its behalf prior to the execution of a sublease unless such understanding or representation is included in the sublease.
Notwithstanding a recommendation of Happy Trails, the County retains the right to exercise its judgment concerning the selection of a proposal and the terms of any resultant agreement, and to determine which proposal best serves the interests of the County.


Respondents are hereby advised that this Flyer is requesting information only, and is not intended, and is not to be construed as, an offer to enter into a sublease or as a promise to engage in any formal competitive bidding or negotiations pursuant to any statute, ordinance, rule, or regulation. Happy Trails, at its sole discretion, reject any or all submittals received in response to this Flyer or may, in its sole discretion, reject all proposals and cancel this Flyer in its entirety. Happy Trails shall not be liable for any costs incurred by the respondent in connection with the preparation and submission of any response.
Happy Trails may investigate the qualifications and responsibility of any respondent under consideration, using any information available. Happy Trails may require confirmation of information furnished by a respondent, and require additional evidence of qualifications and responsibility to perform as described in this Flyer.

Happy Trails reserves the right to:
a. Reject any or all of submissions in its sole and absolute discretion;
b. Modify the response deadlines;
c. Negotiate the terms based on any submittal received;
d. Remedy errors in the Flyer;
e. Cancel the entire Flyer;
f. Issue subsequent Flyers;
g. Amend the Flyer before and after receipt of proposals, including modifying Happy Trails’ needs;
h. Request clarification from any or all respondents of any information contained in the submissions;
i. Request additional information from respondents as deemed necessary and appropriate by Happy Trails and to solicit additional information from third parties.
j. Conduct discussions with any or all of the respondents;
k. Exercise its discretion in evaluating submissions to determine the submission most advantageous to Happy Trails taking into account all terms and conditions;
l. Negotiate with any, all or none of the respondents;
m. Disqualify submittal(s) upon evidence of an organizational conflict of interest, false or misleading certifications or representations in its submission, or collusion with intent to defraud or other illegal practices on the part of the respondent(s);
n. Waive any minor deficiencies, informalities and/or irregularities in any submission or compliance by respondents with requirements for submission of proposals to the extent permitted by law; and
o. Examine any books, records, accounts and other documents of any respondent as it relates to a submission.